Certification Procedure for Trade Documents
A wide variety of trade documents can be certified by the
Chamber of Commerce Southland.
These include, amongst others, documents such as Certificates of
Origin, Commercial Invoices, and any other documents that may be
required by the exporter or the buyer (eg. a packing slip,
Certificate of Free Sale, Certificate of Manufacture, Invoices), or
required for the overseas customs and/or health authorities (eg.
health certificate, Halal certificate).
Certification procedure.
Important: All
Documentation
Before being able to have any documentation authorised and verified
by the Chamber of Commerce Southland you will need to sign 'a
certificate of formal Indemnity & understandings' this
includes specimen signatures of person authorised by your company
to sign such documents.
You can contact the Chamber Office 03-2187188 to get this form
drawn up or down load the pdf file
here
fillout and post to
the Southland Chamber of Commerce
PO Box 856
The Business Centre
Menzies Building
2 Esk St
Invercargill
or fax to 03-218-7927.
All Documents
When preparing all
documents make sure you fill in all the relevant information to
ensure it complies with any specific requirements, from importing
countries, banks, government authorities or as specified on the
Letter of Credit.
Double check all the details before submitting the document to the
Chamber for certification.
You can either deliver the documents in person to the Menzies
building 2 Esk St Invercargill, or post the number of copies you
require to:
Chamber of Commerce Southland
PO Box 856 Invercargill.
Alternatively, you can e-mail the completed template to:
office@commercesouth.com
indicating in your e-mail how many copies you require, we will then
post the hard copies back to you.
When forwarding a document for certifications don’t forget to add
the extra copy which will be retained on our files as well.
How Long does it Take.
Documents are usually
processed within 16 office hours of receiving
them.
Their return can be by your pickup or organised via post or a
courier pack, if you supply it.
Allow a 48 hour turn around as standard
we will do our
best to be within this -
sometime we can do this at presentation but do not rely on this
being normal. Not all Chamber staff are authorise to prepare, sign
or verify documents and maybe absent from the office.
The Fee:
Certifying all documents is
$28.00 plus GST per set of documents.
Non members must pay before documents are certified.
We do not offer this service to business outside of Southland.
(please contact the Chamber of Commerce in your area)
Members can be invoiced monthly. Payment can be made by cash or
cheque made out to the Chamber of Commerce Southland..
most commonly requested
Certificates of Origin
The most
commonly requested are Certificates of Origin. Certificates
of Origin are used for goods shipped to overseas countries to
certify that the goods are of New Zealand origin, and also allow
the Customs service of the importing country to determine the
applicable tariff. In some markets and for some products they are
compulsory and goods will not be cleared by customs without the
Certificate of Origin.
In the case of Certificates of Origin each set of
certificates will be allocated a unique registered number which is
to be included in the certificate. This number can be pre-issued to
you by the Chamber Office so as you can include it in the type set
original document during your preparation or it can be added free
hand by the Chamber office during the verification process. In the
case of electronic verification (excluding pdf files) the Chamber
can type the Certification number insert into the file.
Altering a Certificate of Origin
If you are making alterations or replacing Certificates of Origin
already numbered and certified by the Chamber you will need to
reproduce a new document and obtain a new number and certification
from the Chamber for the replacement to be valid.
How to avoid the replacement cost:
If the replacement is physically presented to the Chamber for
verification within the same 5 day working
week (ie before and including the Friday of the week
that the original Chamber Certificate was validadated), then the
same registered number maybe used and no charge will be made for
the re- verification. It would be advisable to confirm that the
number is usable from the the Chamber office first.
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