Southland Chamber of Commerce

Host an Event

The Chamber of Commerce Southland provides members with opportunities to promote their products/services to other members and to a wider audience. We hold these on a regular basis in Invercargill and Gore as these are the areas where most of our membership is.

The Event that you host would take the form that is most suitable for your business. Broadly speaking they fall in to 3 categories.
Breakfasts (Business @ breakfast)
Luncheons (Business @ Lunch)
Business After five (BA5)

The most used forum is a BA5:
A Business after five (BA5) event is hosted by a member organisation and is an opportunity for that member to promote themselves and their services/products.
The event is held either at the host's premises or another venue of choice. The guests will be able to learn about the host organisation's business, enjoy their hospitality and network with other members.
It is an opportunity for members to use the networking with fellow members, to generate interest and business.

The Format of the BA5 Function
A BA5 function lasts on average 1.5 hours (from 5.30pm - 7.00pm). They can be held on any day of the week to suit the needs of the host organisation,although we find earlier in the week is best..

A normal evening’s itinerary:
5.30: Guest arrive, drinks and networking followed by nibbles
6.00: Presentation, host organisations may choose to distribute literature or samples of their products at this time, and at the conclusion (often) have a lucky prize draw.
6.45 Networks – guests leave as appropriate.
Guests arrive from 5.30pm onwards and are given a name label on arrival.
If a factory tour is included this is usually held first and then concludes with drinks and nibbles and a presentation either on or off the premises. If the event is held totally at another venue the first itinerary is usually adopted but this is flexible.

The Chamber will:

Work with the host to assess the suitability of the host's venue and advice on maximum numbers for that venue or, should it not be suitable, advise on other venue options.
Work with the host to prepare the advertising material and target invitations.
An A4 flyer is direct mailed to the Chambers data base, either targeted by sector or sent to all Chamber contacts.
Promote the event in the Chamber newsletter ‘Chamberlink’ and by way of follow-up, by email 2 days prior to the RSVP close.
Record all registrations for the function and keep the host organisation aware of numbers.
Prepare a name label for each attendee.
Maintain the registration desk on the night of the function to greet guests and distribute name labels.
Welcome the guests and introduce the host organisation for the presentation.
Assist with collecting guest business cards and distributing refreshments as required.
Provide complimentary write up after event in the ‘Chamberlink’ newsletter.
At each function, the host would normally provide a prize (usually related to their business as appropriate) for a business card draw. Guests are asked to place their cards into a draw on arrival. The draw is usually made by the host organisation at the end of their presentation.

Costs:
This varies on what is required. There can be a range of combinations and it is best to work through these, with the Membership Services Officer, to find the best to suit your presentation and budget needs.

Chamber Southland does not cover the costs of running a BA5 as we are required to break even at worst.
There is an administration charge of $500 excl gst .
This includes the printing of a black & white flyer (colour is an exta $70.00)
The posting of the invitation flyer to the full membership, (cost may vary on the size of your targeted market, or section you are inviting.)
and the arranging of the event, as outlined by the bullet points above, under 'The Chamber will'

Drinks and nibbles are normally supplied by the host.
Although this can be covered by the attendees paying a cover charge. (a cover charge sometimes restricts the number of people that attend)
or they could pay for their own drinks and pay a smaller cover charge for nibbles.
There is also often a venue cost depending on where the host may wish to hold the event.
Chamber will sometimes, depending on circumstances, charge members a token $10.00 to attend, to cover any 'out-of-pocket' expenses.

For more information please contact the Membership Services Officer,
(03) 218-7188 events@commercesouth.com

Links see event calendar
Past Peeks

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		Host an Event The Chamber of Commerce Southland provides members with opportunities to promote their products/services to other members and to a wider audience. We hold these on a regular basis in Invercargill and Gore as these are the areas where most of our membership is. The Event that you host would take the form that is most suitable for your business. Broadly speaking they fall in to 3 categories. Breakfasts (Business @ breakfast) Luncheons (Business @ Lunch) Business After five (BA5) The most used forum is a BA5: A Business after five (BA5) event is hosted by a member organisation and is an opportunity for that member to promote themselves and their services/products. The event is held either at the host's premises or another venue of choice. The guests will be able to learn about the host organisation's business, enjoy their hospitality and network with other members. It is an opportunity for members to use the networking with fellow members, to generate interest and business. The Format of the BA5 Function A BA5 function lasts on average 1.5 hours (from 5.30pm - 7.00pm). They can be held on any day of the week to suit the needs of the host organisation,although we find earlier in the week is best.. A normal evening’s itinerary: 5.30: Guest arrive, drinks and networking followed by nibbles 6.00: Presentation, host organisations may choose to distribute literature or samples of their products at this time, and at the conclusion (often) have a lucky prize draw. 6.45 Networks – guests leave as appropriate. Guests arrive from 5.30pm onwards and are given a name label on arrival. If a factory tour is included this is usually held first and then concludes with drinks and nibbles and a presentation either on or off the premises. If the event is held totally at another venue the first itinerary is usually adopted but this is flexible. The Chamber will: Work with the host to assess the suitability of the host's venue and advice on maximum numbers for that venue or, should it not be suitable, advise on other venue options. Work with the host to prepare the advertising material and target invitations. An A4 flyer is direct mailed to the Chambers data base, either targeted by sector or sent to all Chamber contacts. Promote the event in the Chamber newsletter ‘Chamberlink’ and by way of follow-up, by email 2 days prior to the RSVP close. Record all registrations for the function and keep the host organisation aware of numbers. Prepare a name label for each attendee. Maintain the registration desk on the night of the function to greet guests and distribute name labels. Welcome the guests and introduce the host organisation for the presentation. Assist with collecting guest business cards and distributing refreshments as required. Provide complimentary write up after event in the ‘Chamberlink’ newsletter. At each function, the host would normally provide a prize (usually related to their business as appropriate) for a business card draw. Guests are asked to place their cards into a draw on arrival. The draw is usually made by the host organisation at the end of their presentation. Costs: This varies on what is required. There can be a range of combinations and it is best to work through these, with the Membership Services Officer, to find the best to suit your presentation and budget needs. Chamber Southland does not cover the costs of running a BA5 as we are required to break even at worst. There is an administration charge of $500 excl gst . This includes the printing of a black & white flyer (colour is an exta $70.00) The posting of the invitation flyer to the full membership, (cost may vary on the size of your targeted market, or section you are inviting.) and the arranging of the event, as outlined by the bullet points above, under 'The Chamber will' Drinks and nibbles are normally supplied by the host. Although this can be covered by the attendees paying a cover charge. (a cover charge sometimes restricts the number of people that attend) or they could pay for their own drinks and pay a smaller cover charge for nibbles. There is also often a venue cost depending on where the host may wish to hold the event. Chamber will sometimes, depending on circumstances, charge members a token $10.00 to attend, to cover any 'out-of-pocket' expenses. For more information please contact the Membership Services Officer, (03) 218-7188 events@commercesouth.com Links see event calendar Past Peeks Printer Friendly Page		Login Quick Links: Events Calendar Training Calendar Information Zone Young Enterprise Eastern Southland Export/Import Sector Members Area Surveys Site Map Contact Us JOBS IN SOUTHLAND The Chamber of Commerce recommends Sinuous.net for web design services. Sinuous.net is a southland owned company with offices throughout the south island. www.sinuous.net


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